The report that gets written twice
Findings noted on a checklist on site become a formatted, branded inspection report the same day. Nothing gets typed up from memory once you’re back at the desk and the details have gone soft.
For independent fire risk assessors, fire door inspectors and inspection businesses
The inspection report that’s still in your bag three days after the site visit.
Back-office software for fire safety inspection businesses, built around a day spent on site with a checklist, not behind a desk typing up findings.
Twenty minutes on the phone. We ask questions. We don’t pitch.
In practice
A site checklist becomes a formatted inspection report the same day. The next due date gets tracked, so a client’s compliance doesn’t quietly lapse.
- The checklist is completed on site
- A formatted report is ready the same day
- You check and issue it, and the next due date is trackedA person decides
01 · Where an inspection business like yours usually leaks
Where a busy inspection business actually loses time and clients.
None of this needs you to inspect any differently. It just needs the paperwork to stop trailing three days behind the visit.
The renewal that gets booked before it’s chased
Fire door checks, extinguisher servicing and alarm tests all run on a cycle. A client due for renewal gets a reminder and booking link ready to send before the date passes, rather than you working back through a spreadsheet to see who’s overdue.
A portfolio’s due dates, not just in your diary
Which site is due when, what the last inspection flagged, what’s still outstanding. Written down and findable by whoever picks up the phone, not just the assessor who did the visit.
One named example
The reminder that keeps a compliance date from quietly lapsing
Fire Door Inspection Scheme data from more than 100,000 inspections in 2021 found that 75% of the fire doors inspected failed to meet the required standard. In England, the Fire Safety (England) Regulations 2022 require quarterly checks of fire doors in the common parts of residential buildings with storeys over 11 metres, and annual checks of flat entrance doors.
That’s a recurring obligation, not a one-off inspection. A trigger tracks each site’s next due date against its inspection cycle and prepares a reminder with a booking link before the deadline, so the renewal doesn’t depend on someone noticing a spreadsheet is out of date.
Sources: Guild of Architectural Ironmongers: FDIS survey · London Fire Brigade: Fire Safety (England) Regulations 2022
You sign off before anything reaches a client or goes on record.
We don’t build software that emails a client, issues a certificate, or books a job by itself. Every report, reminder and renewal notice is checked and sent by you.
The system does the formatting and the reminders. The professional judgement stays with you.
Every build includes a duplicate-send check, so a hiccup upstream can’t fire the same message twice.
02 · How it works
Free until you say yes.
No contract and no on-site commitment to get to a working example.
- Free
Show us
Send us a checklist, a report template, or whatever paper process you’re sick of doing by hand.
- Free
We build a preview
A working example within 48 hours, free, no obligation. Just to see it.
- No obligation
Your choice
Like it? We quote a fixed price to build it in properly. Don’t? Walk away, and you’ve lost nothing.
03 · What it costs
One fixed price for the build. No day rate, no surprises.
We price against three to six months of what the problem is currently costing you in time, not by the hour. We agree the number with you before any of it is built.
The build, a one-off fixed price
- Small£1,750
One job, one process. Typically live within a week.
- Standard£2,500
The most common build for a business this size. Usually live within a fortnight.
- Complex£3,500+
Multiple linked processes or systems. Scoped and quoted before we start. Some builds cost more than this, and we’ll tell you that on the call, not after.
Care Plan, optional, after the build
We stay after go-live. Most clients want someone keeping an eye on what we built rather than becoming its single point of failure themselves. That’s the Care Plan. It’s optional, and it only comes up once you’ve seen the build working.
- Essential£250/mo
Monitoring and fixes if something breaks. 12-month term.
- Standard£400/mo
Monitoring, fixes, and small changes as your process shifts. 12-month term.
- Priority£650/mo
Everything in Standard, with priority response. 12-month term.
Worth checking before anyone gets near client or site data.
- Cyber Essentials Basic certified
- Good Business Charter accredited
- GDPR compliant, ICO registered
- UK-hosted data
- Fully insured
- DPA provided as standard
See what twenty minutes tells you about your report backlog.
No contract to book the call. If the free preview isn’t useful, you’ve lost half an hour, not a penny.