Invoices reconciled, not chased
Direct payments on one cycle, private-pay invoices on another. Both get matched against visits delivered automatically, rather than reconciled by hand at month end.
For independent domiciliary care agencies
The admin that’s stopping you growing your agency.
Back-office software for home care agencies, shaped around your rotas, your carers and your CQC obligations rather than bolted onto someone else’s system.
Twenty minutes on the phone. We ask questions. We don’t pitch.
In practice
A completed carer visit gets matched against the invoice run automatically. Nobody re-keys the rota into a spreadsheet at month end.
- A carer visit is completed
- It is matched against the invoice run
- Anything that doesn’t match is flagged for a person to checkA person decides
01 · Where a home care agency usually leaks
Where a growing agency actually loses its Sundays.
None of this is exotic. It’s the same three jobs, done by hand, every single week.
Rotas and MAR charts that don’t eat your week
Rota chasing, MAR chart admin and care-plan documentation get handled as visits happen. Nothing gets typed up twice after the fact.
Nothing lives only in your head
Carer DBS dates, training expiries, client care plans and next-of-kin details, out of one coordinator’s head and into something anyone on the rota desk can check.
Your registered manager still signs off everything that leaves the building.
We don’t build software that messages a client, submits an invoice, or talks to CQC by itself. A person on your team reads and sends every reminder, invoice and evidence pack.
The system does the matching and the typing. The judgement calls stay with you.
Every build includes a duplicate-send check, so a hiccup upstream can’t fire the same message twice.
02 · How it works
Free until you say yes.
No contract and no on-site commitment to get to a working example.
- Free
Show us
Send us the rota spreadsheet, the invoice sheet, or whatever paper process you’re sick of doing by hand.
- Free
We build a preview
A working example within 48 hours, free, no obligation. Just to see it.
- No obligation
Your choice
Like it? We quote a fixed price to build it in properly. Don’t? Walk away, and you’ve lost nothing.
03 · What it costs
One fixed price for the build. No day rate, no surprises.
We price against three to six months of what the problem is currently costing you in time, not by the hour. We agree the number with you before any of it is built.
The build, a one-off fixed price
- Small£1,750
One job, one process. Typically live within a week.
- Standard£2,500
The most common build for a business this size. Usually live within a fortnight.
- Complex£3,500+
Multiple linked processes or systems. Scoped and quoted before we start. Some builds cost more than this, and we’ll tell you that on the call, not after.
Care Plan, optional, after the build
We stay after go-live. Most clients want someone keeping an eye on what we built rather than becoming its single point of failure themselves. That’s the Care Plan. It’s optional, and it only comes up once you’ve seen the build working.
- Essential£250/mo
Monitoring and fixes if something breaks. 12-month term.
- Standard£400/mo
Monitoring, fixes, and small changes as your process shifts. 12-month term.
- Priority£650/mo
Everything in Standard, with priority response. 12-month term.
Worth checking before anyone gets near client or carer data.
- Cyber Essentials Basic certified
- Good Business Charter accredited
- GDPR compliant, ICO registered
- UK-hosted data
- Fully insured
- DPA provided as standard
See what twenty minutes tells you about your rota.
No contract to book the call. If the free preview isn’t useful, you’ve lost half an hour, not a penny.